Legal Assistant

We are recruiting for a Legal Assistant to join our Private Client team in London. As a Legal Assistant you will provide an efficient and effective administrative support to the team in which you work, enabling the Private Client team to function effectively and achieve its objectives. To ensure that work done by the Private Client team complies with internal quality standards and external requirements.

Key Responsibilities

• Manage an administrative workload under the guidance of fee earners.
• Provide administrative support to fee earners including file-opening, telephone management, document production (incl. audio-typing, managing voice recognition procedures and outsourcing providers), filing/ archiving, photocopying, email management, online portal management and dealing with post
• Draft documents and bills, under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions.
• Undertake basic legal processes, under supervision, such as assisting to process cases through portals, obtaining relevant documentation, arranging case meetings, arranging funding, liaising with the court, completing relevant forms and processing monies.
• Correspond with clients as required through telephone, email, letter and face to face
• Ensure adherence to all affiliations and standards connected to the department (Legal Aid, Land Registry etc.)
• Check to ensure all work complies with risk management policies and procedures, in particular concerning file opening processes and anti-money laundering. Audit files with the department to ensure files comply with risk management policies and procedures.
• Deal with new enquiries for the department
• Provide administrative support for business development and marketing activities including booking facilities and refreshments, booking specialist, preparing presentation materials and associated marketing documentation.
• Time record for all work where possible

Skills and Experience

• Previous experience within a Legal Assistant or Administrative role
• Excellent organisation capability with the ability to effectively prioritise
• Solid understanding of Microsoft Office suite and other relevant IT platforms
• Strong written communication skills
• Demonstrate a good understanding of client relationship management